Hire a Medical Bookkeeper to Keep Your Finances Accurate
Keep your books clean and your reports audit-ready with a dedicated medical bookkeeper placed in your accounting tools from day one. We place experienced, HIPAA-compliant bookkeepers for medical practices, dental offices, and service businesses.
Starting at $14/hour
Gina H.
Philippines
Trusted by 250+ Healthcare Practices Across the US
What a Virtual Bookkeeping Assistant Can Handle
For medical practices and service businesses, every HIPAA-compliant bookkeeper completes certification before placement, ensuring financial records involving patient billing, insurance payments, and provider accounts meet the same compliance standards as clinical data.
Key Responsibilities
- Daily Transaction Categorization
- Accounts Payable & Receivable
- Bank & Credit Card Reconciliation
- Financial Reporting
The Smarter Way to Staff Your Medical Practice Bookkeeping
MedVirtual
From $2,400/month (full-time)
Monthly Cost
From $17/hr, 4 hr minimum
Part-Time Option
3 to 7 days
Time to hire
Included from day one
Transaction Recording and Reconciliation
Included
Accounting Software Access
Certified from day one
HIPAA Compliance
Included in flat monthly rate
Payroll and Benefits
Adjust hours or scope instantly
Scalability
+$200
Bilingual Option
In-House Employee
$5,500 to $8,500+/month
Monthly Cost
Rarely available
Part-Time Option
4 to 8 weeks
Time to hire
Requires internal training
Transaction Recording and Reconciliation
Must configure internally
Accounting Software Access
Additional training required
HIPAA Compliance
Added HR and employer costs
Payroll and Benefits
Requires new hire process
Scalability
Unknown
Bilingual Option
How MedVirtual Delivers Consistent, High Quality Bookkeeping
Software-Ready & Vetted
Pre-vetted for your accounting software. Every bookkeeper is HIPAA-certified and trained in US accounting standards and secure data handling before day one.
Structured Workflows
Keep your books current with schedules aligned to your billing cycles. We manage your daily transaction entry, weekly reconciliations, and monthly reports.
Performance Oversight
Ensure continuous accuracy with dedicated account management. We monitor your reconciliation completion and task cadence so your books remain audit-ready.
Benefits of a Virtual Bookkeeper
Retain your clients and maximize their lifetime value without increasing your overhead.
Increased Client Retention
Dedicated oversight ensures your clients feel valued, significantly reducing churn and protecting your recurring revenue.
Proactive Expansion
Our managers identify upsell and cross-sell opportunities within your existing base, turning current clients into larger revenue streams.
Seamless Onboarding
We manage the critical "first 90 days," ensuring new clients are successfully integrated and seeing immediate value from your service.
Strategic Relationship Building
By handling routine check-ins and issue resolution, we free your leadership to focus on high-level partnership strategy.
Meet Our Carefully Screened Bookkeepers
Gina H.
Nicaragua
US Healthcare Experience
General Practice
Skills
Record transactions
reconcile accounts
Alan C.
Philippines
US Healthcare Experience
Family Medicine
Skills
reconcile accounts
payroll
Nina V.
Mexico
US Healthcare Experience
Hospitals
Skills
Generate invoices
manage collections
Why Growth-Driven Businesses Choose MedVirtual
Dedicated, Not a Software Platform
Transparent Pricing
3 to 7 Day Placement
HIPAA-Trained for Healthcare
Guaranteed Replacement
Part-Time and Full-Time Options
Who This Service Is For
Medical practices that need accurate, up-to-date books but do not have the volume to justify a full-time in-house bookkeeper on payroll.
Practice owners who are managing their own finances and want to hand that responsibility to a trained professional so they can focus on patient care.
Healthcare organizations that are scaling and need clean, organized financials to support growth, secure financing, or prepare for tax season without last-minute scrambling.
Practices with messy or neglected books that need a specialist who understands medical revenue cycles, insurance reimbursements, and healthcare-specific expenses to get their finances back on track.
Still spending your weekends catching up on spreadsheets and hunting for receipts? This service is for you.
Calculate Your Cost Savings With MedVirtual
We compare fully-loaded in-house costs (base wages, benefits, office space, equipment amortization) with MedVirtual costs (Virtual Assistant rate, optional platform fee, and equipment if provided). Equipment is amortized over the selected months.
Trusted by Practices That Put Patients First
Our clients don’t just hire virtual staff; they continue to partner with us because of the results. Healthcare providers share their experience working with virtual medical assistants from MedVirtual.
Chami Chedrick
Rivertown Psychiatry
Georgia
Dr. Robert Olsen
Immediate Healthcare
Illinois
Alexis Bautch
Bautch Chiropractic
Wisconsin
Dr. Irene Papaconstadopoulos
C.H.A.M.P.S
Hawaii
Candace Walker
Flowing Life Direct Health
Georgia
Candice
Rivertown Psychiatry
Georgia
Benjamin Barrantes
Movement Redefined
Arizona
Matthew Bautch
Bautch Chiropractic
Wisconsin
Aaron Johnson, DC
Bautch Chiropractic
Wisconsin
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How to Get Started
Schedule a Free Consultation
Share your current bookkeeping setup, accounting software, and the financial tasks that need consistent coverage. We match you with pre-screened bookkeepers whose experience aligns with your industry, compliance requirements, and reporting schedule.
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Interview Your Candidates
Review bookkeeper profiles, speak directly with shortlisted candidates, and evaluate their software proficiency, reconciliation experience, and communication style before making any commitment.
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Launch & Delegate
We handle accounting software access setup, HIPAA documentation for healthcare clients, task cadence configuration, and onboarding. Your dedicated bookkeeper is managing your records within 3 to 7 days of your consultation.
Common Questions from Practice Owners
What does a bookkeeper do?
How is a bookkeeper different from an accountant?
How much does an outsourced bookkeeper cost through MedVirtual?
Are MedVirtual bookkeepers HIPAA compliant?
Hire Bookkeepers Built for Your Business
Get started with a free consultation, and we’ll match you with an experienced, HIPAA-trained bookkeeper in just 3 to 7 days, with no long-term contract required.
