Our 90-Day Onboarding & Integration Program
Incubation is MedVirtual's structured 90-day onboarding and integration framework that takes your medical VA from newly placed to fully embedded.
Your 90-Day Incubation Roadmap
Incubation runs in three structured phases. Each has its own focus, deliverables, and success criteria, so you always know what is happening, what is next, and what success looks like at each stage.
Phase 1
Setup and Stabilization
Days 1-30
We monitor closely and address any issues immediately to prevent small problems from becoming bigger ones.
Phase 2
Performance and Integration
Days 30-60
We refine workflows to make sure everything runs smoothly and efficiently.
Phase 3
Optimization & Scaling
Days 60-90+
We optimize processes, refine workflows, and create SOPs to ensure your VA adds real value and integrates seamlessly.
"We pre-fill insights and recommendations. You validate, not build from scratch."
What You will Receive During the 90-Day Program
Incubation is structured, consistent, and results-focused, with specific deliverables on a cadence you set.
Dedicated Check-Ins
Direct conversations with your Client Success Manager on a cadence that fits your practice (weekly, biweekly, or monthly).
Coaching Reports
Full visibility into coaching work — Coaching Logs, Engagement Reports, and Incident-Based Coaching.
Performance Tracking
We track productivity, quality, and KPIs from Day One. Performance Reports, Insights and Recommendations.
Your Incubation Team
Strategic Oversight plus a dedicated Client Success Manager focused on your 90-day success.
Direct Line of Communication
Reach your Incubation team at incubation@medvirtual.ai. Message someone who knows your context.
Why Practices Choose MedVirtual Incubation
Most VA agencies pitch placement. We offer integration, because placement without coaching is how VA hires fail quietly.
Dedicated team, not a ticket queue
Named Client Success Manager and Strategic Oversight assigned from before Day One.
Structured 90-day program
Three phases, specific deliverables, defined cadence. Not just 'we will check in'.
Performance data, not adjectives
We track productivity, quality, and KPIs and share the numbers every cycle.
Active coaching, not passive observation
We develop your VA daily, not just when something breaks. Real growth mindset.
HIPAA-trained, BAA-signed
Every VA enters Incubation with full compliance documentation in place from Day One.
You validate. We don't make you build.
Our team pre-fills insights and recommendations. You approve and direct.
Practice Impact
8.1%
decrease in appointment delays over six months
22%
increase in patient follow-ups
23%
decrease in admin time per patient
Ready to See What Your 90-Day Incubation Looks Like?
We will walk through how Incubation fits your practice,
your specialty, and your growth goals.
your specialty, and your growth goals.
